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Trafalgar Housing Association Limited

Data Protection & the General Data Protection Regulation

Introduction

Trafalgar Housing Association is committed to high standards of data protection and transparency of your personal information. The General Data Protection Regulation (GDPR) complements the Data Protection Act 2018 and came into force on the 25 May 2018. Together, these regulations place a greater responsibility on all organisations, including Trafalgar Housing Association, to ensure that your personal data is managed lawfully, fairly and securely.

Access

Everyone now has much greater access to the personal data that an organisation holds on them and you are able to request this data by making a Subject Access Request. Incorrect or incomplete data can also be rectified upon request. There is also a right to request that your data is deleted if it is no longer necessary for the purpose for which it was collected. This is sometimes referred to as the “right to be forgotten”.

Processing

Organisations must ensure they have a lawful basis for processing all types of personal data that they collect. The GDPR requires that data controllers and processors must be transparent about how they collect data, what they do with it, and how they process it, and must be clear in explaining these things to you. Trafalgar Housing Association provides Privacy Notices which tell data subjects (you) how we manage the persona data we collect including:

·       What information we collect

·       Why we collect it

·       Who we share it with and why

·       How we store it and for how long

You can find all of our Data Protection Policies, Procedures and Privacy Notices in the links below:

·      Data Protection Policy.

·      Information Security Incident and Personal Data Breach Management Procedure.

·      Data Subject Rights Procedure.

·      Retention Procedure and Schedule.

·      Data Protection Impact Assessment Procedure.

·      CCTV procedure.

·      Model Data Sharing Agreement.

·      Template Data Processor Agreement.

·      Privacy Notice – Website (including tenants, customers and suppliers).

·      Privacy Notice – Employees.

·      Privacy Notice – Management Committee.

 

Security

GDPR enforces stricter rules upon organisations to ensure that they are taking all reasonable measures to guard against data theft, loss or other breaches. If there is a breach of your personal data resulting in a high risk to you, we must let you and the Information Commissioner’s Office know at the earliest opportunity. 

Requesting Personal Information

To request any of your personal data, please contact us at: foi@trafalgarha.co.uk

Further Information

For more information on how we handle your data, please read our Privacy Notice

 

You can also visit the Information Commissioners Office (ICO) website for further information at: https://ico.org.uk/for-the-public/ 


Contact


Trafalgar Housing Association

430a Dumbarton Road

Dalmuir G81 4DX

Clydebank

 

Phone: 0141 952 4676

Email: admin@trafalgarha.co.uk

Cookies

 

General

We use a range of cookies to improve your experience of our site. To comply with GDPR we need to seek your consent to set these cookies.

A cookie is a small file which asks permission to be placed on your computer’s hard drive. Once you agree, the file is added and the cookie helps analyse web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences.

·      We use cookies to make our website easier for you to use

·      We use cookies to help stop our online-forms from being used to send spam-email

·      We use cookies to monitor usage so we can spot trends and make improvements

·      We do not use cookies to identify individuals (and never will)

·      We do not store personal information in cookies

We believe that our use of cookies is very necessary for the smooth functioning of the website. We do not believe that they pose any threat to your personal privacy or online security and we recommend that you indicate that you will “allow” cookies.

We use traffic log cookies to identify which pages are being used. In particular, portions of this website use Google Analytics, a web analytics service provided by Google, Inc. (“Google”). Google Analytics uses cookies to help the website analyse how users use the site. The information generated by the cookie about your use of the website will be transmitted to and stored by Google. Google processes personal information on our servers in many countries around the world. They may process your personal information on a server located outside the country where you live. Google will use this information for the purpose of evaluating your use of the website, compiling reports on website activity for website operators and providing other services relating to website activity and internet usage. This helps us analyse data about web page traffic and improve our website in order to tailor it to client needs. We only use this information for statistical analysis purposes and then the data is removed from the system. Google may also transfer this information to third parties where required to do so by law, or where such third parties process the information on Google’s behalf. Google will not associate your IP address with any other data held by Google. You may refuse the use of cookies by selecting the appropriate settings on your browser. However please note that if you do this you may not be able to use the full functionality of this website. By using this website, you consent to the processing of data about you by Google in the manner and for the purposes set out above.

 

Links to Other Websites

Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy policy. You should exercise caution and look at the appropriate privacy policy applicable to the relevant website being used.

Your Personal Information

We will not sell, distribute or lease your personal information to third parties unless we are required by law to do so.

If you want to delete any cookies that are already on your computer, please refer to the instructions for your file management software to locate the file or directory that stores cookies. You can access them through some types of browser. 

More information about cookies, including how to block them or delete them, can be found at: http://www.aboutcookies.org.uk/ 

If you have any queries in relation to our cookie policy, please do not hesitate to email us at: foi@trafalgarha.co.uk

 

File Description File Size
Data Protection Policy (Updated 27.05.20) Microsoft Word icon 46KB
Breach Management Procedure PDF icon 202KB
Data Subjects Rights Procedure PDF icon 295KB
Retention Procedure PDF icon 2MB
Employee Privacy Notice PDF icon 135KB
Committee Privacy Notice PDF icon 131KB
Privacy Notice (Updated 25/06/2020) PDF icon 245KB